Special Events

Student Life | Leading the Experience

Student Life

S.Life

Planning Timeline

Six Months to a Year Ahead

  • Conceptualize your program/agenda
  • Select a date
  • Select and reserve a meeting site
  • Select and reserve sleeping rooms
  • Plan and approve a budget
  • Begin developing a mailing list
  • Reserve special equipment/convention services
  • Reserve transportation
  • Confirm program speakers
  • Plan audio-visual presentations
  • Make preliminary security arrangements
  • Obtain necessary administrative approvals
  • Plan promotion and publicity

Four to Six Months Ahead

  • Finalize program/agenda
  • Finalize facility arrangements
  • Finalize sleeping room arrangements
  • Update budget
  • Write and sign UB Foundation for conference deposits
  • Plan and approve all printed material
  • Plan registration database
  • Plan registration website
  • Finalize mailing list
  • Select and approve menus
  • Finalize speaker arrangements
  • Update security
  • Begin publicity/Mark your calendar

Three Months Ahead

One to Two Months Ahead

Two to Three Weeks Ahead

One Week Ahead

Special Events | 352 Fargo Quad, Bldg. 4 | University at Buffalo | Buffalo, NY 14261-0050 | Tel: (716) 645-6147 | Fax: (716) 645-2801 | Director: William J. Regan | E-Mail: Conference Services (Management and Registration) | Distinguished Speakers Series | Special Events